In apparel industry, merchandising department is one of the
most important department in garments. Because merchandising department
negotiate with both buyer and production department at the same time. For merchandiser, main goal is shipping the
goods on time without any delay. So, to make smooth production of the garments
product and his/her smooth merchandising activities, every merchandiser should
to follow a process follow chart to complete his/her task smartly without any hassle.
1. Receiving Art work from
buyer with measurement sheet for further development process
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2. Making sample booking for the
specific style
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3. Meeting with buyer for price
negotiation & volume, order confirmation and LC received
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4. CAD consumption for costing purpose
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5. Taking Lab dip approval from buying
house
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6. Submit fitting / quotation sample
and also make different types of sample (as per buyer requirement) for approval
purpose
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7. Price confirmation and receive the
order sheet from buyer
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8. Making size set sample after
getting approval of quotation sample (For example- H&M)
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9. Make counter sample with all actual
material after getting size set sample approval (For example – H&M)
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10. Bulk Yarn booking and in-house the
yarn
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11. Bulk fabric booking for confirm order
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12. Bulk Accessories booking and also
receive it in factory
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13. Making swatch board for approval
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14. Check and listing raw materials
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15. Make PP (pre-production sample) sample
with actual accessories
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16. Arrange pp meeting of the product
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17. Start bulk production
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18. Collect daily production reports
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19. Submit wash production sample (For
example: H&M)
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20. Send test sample to 3rd party for
testing purpose
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21. Arrange final inspection
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22. Arrange all commercial papers for
shipment
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23. Ship out the goods
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24. Sending document to the buyer
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25. Payment receive from bank
- Art work receive from
buyer:
First task of a merchandiser is to collect art work from
buyer with all details like product art work, measurement sheet & technical
sheet. Without any details, there are no way to develop the product. So,
merchandiser’s first is to collect the all details from buyer end.
- Sample booking and
development:
After getting the art work details of the product,
merchandiser need to book sample fabric to process the sample program. After getting
the sample fabric, sample should be developed by following buyers’ instruction.
- Price negotiation:
In the meantime, price should be negotiated with buyer and
negotiate volume of the garments. Here marketing person will give best offer to
get the order from buyer.
- CAD consumption:
After getting all documents on product from buyer, CAD department
has provided cad marker to the marketing person or concern merchandiser.
- Take lab approval:
Before submitting any sample, merchandiser should be taken
lab approval from buying house for smooth sampling process, getting sample
approval firstly and later on bulk production.
- Making sample:
After getting shade approval, it’s easy to start sample like
fit or quotation sample, color selection sample, photo sample etc. as per buyer
requirement.
- Price confirmed and order
receive:
After negotiation with buyer, they will confirm final product
price and volume of the order. Here, merchandiser should collect order from
buyer end for further process.
- Size set approval:
Size set approval needed for bulk cutting. Without size set
approval, there are no way to start the bulk cutting program of the order. So,
merchandiser need to insure to cutting department before start bulk cutting.
- Make counter sample:
After getting approval of size set, merchandiser need to submit
counter sample for the order (for H&M buyer). It’s also called tag sample
or red seal sample.
- Bulk yarn booking:
After confirm the order from buyer end, merchandiser should
be given bulk yarn booking of the order. Also need to in-house require yarn as
soon as possible for bulk knitting.
- Make bulk fabric booking:
After getting the order sheet, merchandiser must ready bulk
fabric booking for the order with require yarn details.
- Bulk accessories booking
and in-house:
After receive the order sheet, merchandiser need to bulk all
related accessories of the order and need to follow up to in-house the goods as
soon as possible.
- Making swatch board:
Should be prepared swatch board of required accessories and
get approval from buyer end.
- Check raw material and listing:
After receiving bulk accessories form supplier, need to
check every item and make sure to list up the goods perfectly.
- Make PP sample:
Need to make PP sample for pre-production meeting and take
approval from buyer side.
- Arrange PP meeting:
Before starting the bulk production, have to arrange pre-production
meeting for smooth bulk production of the order.
- Start bulk production:
Finally, you have to start bulk production, after getting
all approval like accessories, PP sample, Counter sample from buyer end.
- Collect daily production
reports:
Should be collected production reports in regular basis for
understanding bulk situation of the order.
- Make wash production
sample:
In the meantime, if buyer have required to submit wash
production sample. Should be concern to submit the wash production sample on
time and getting approval from buyer end (for H&M).
- Send to third party test:
For getting approval quickly, have to send sample to the
third party for testing purpose. Also note that, third party test report will
help to secure bulk production.
- Arrange final inspection:
After complete the bulk production, make an offer to the
buyer for final inspection of the order.
- Shipment:
After making final inspection of the order, all goods should
send to the buyer’s request destination.
- Arrange commercial paper:
Should be ready all commercial paper before sending the
goods to the specific country.
- Arrange documents:
All the documents should send to the buyer after sending the
full quantity of an order for receiving payment.
- Payment receive:
Finally,
manufacturer or exporter will get the final payment for the bulk shipment.